CAREERS

Executive / Senior Executive, Corporate Services

Company
Singapore Malay Chamber of Commerce & Industry (SMCCI)

Employment Type
2- Year Contract

Salary Range
SGD $3,000 – $3,300 per month, depending on experience and suitability

Role Overview

Singapore Malay Chamber of Commerce & Industry (SMCCI) is seeking an organised and detail-oriented Executive / Senior Executive, Corporate Services to support the corporate services functions of SMCCI and its subsidiary.

The role is responsible for supporting the operational and financial health of both entities through effective administration of finance, accounting, payroll, human resources, statutory compliance, audit coordination and general corporate services matters.

The Executive / Senior Executive will work closely with the Reporting Officer, Executive Director, management, internal accountant, auditors, outsourced service providers and relevant external stakeholders to ensure that corporate services matters for SMCCI and its subsidiary are administered accurately, efficiently and in accordance with statutory and organisational requirements.

Key Responsibilities

Finance & Accounting Operations

  • Generate and process invoices, credit notes and receipts for SMCCI and its subsidiary in a timely and accurate manner.
  • Process and monitor accounts payable and accounts receivable.
  • Maintain proper documentation and filing of all financial transactions and supporting documents.
  • Reconcile bank statements and track financial transactions.
  • Work closely with the internal accountant on monthly, quarterly, and annual financial reporting.
  • Assist in the preparation of financial statements, management reports, and supporting schedules.
  • Support budgeting, forecasting, and financial tracking activities.
  • Prepare and manage expense reports and other finance-related documentation.
  • Ensure appropriate segregation and recording of transactions between SMCCI and its subsidiary, where applicable.

Payroll & Statutory Submissions

  • Coordinate monthly payroll processing and ensure timely salary disbursement.
  • Coordinate CPF submissions and IR8A preparation with the outsourced payroll provider and/or accountant.
  • Support timely submission of applicable tax-related and statutory filings in liaison with the accountant.
  • Track and maintain accurate records of staff claim, reimbursements and leave balances.
  • Maintain supporting documentation relating to payroll and statutory submissions.
  • Assist in ensuring that statutory requirements for SMCCI and its subsidiary are completed within the required timelines.

Audit & Compliance

  • Liaise with internal and external auditors in preparation for audits and submission of required documentation.
  • Coordinate responses to audit queries and follow up on required actions.
  • Maintain accurate and complete financial and corporate records to support audit and compliance requirements.
  • Support compliance with applicable manpower requirements, statutory obligations and organisational policies.
  • Ensure proper record-keeping and documentation to facilitate internal controls and audit processes.
  • Support audit and compliance matters relating to both SMCCI and its subsidiary.

Human Resources Administration

  • Maintain employee records, employment contracts, and HR documentation in an organised and confidential manner.
  • Support recruitment activities, including job postings, candidate screening and interview coordination.
  • Assist with employee onboarding, orientation, and basic induction processes.
  • Maintain HR databases, training records, and relevant employee information.
  • Assist in administering employee benefits and payroll-related matters.
  • Support updates to HR policies, procedures, and internal communications where required.
  • Respond to general employee queries and escalate sensitive or complex matters to the Reporting Officer or management where appropriate.
  • Provide HR administrative support across SMCCI and its subsidiary, where required.

Corporate Services & Administrative Support

  • Provide corporate and administrative support to SMCCI and its subsidiary as required.
  • Provide administrative support for Board, management and Finance Committee matters, including preparation and collation of relevant documents.
  • Assist in tracking and renewing vendor contracts and service agreements.
  • Monitor office and corporate services budget lines and flag discrepancies or areas requiring adjustment.
  • Maintain proper filing and documentation of corporate services records.
  • Coordinate with vendors, service providers, accountants, auditors and other external stakeholders on operational matters.
  • Provide support to the Reporting Officer and Executive Director on matters relating to Finance, HR and Corporate Services.
  • Assist in ensuring consistency and proper coordination of corporate services processes across SMCCI and its subsidiary.

Organisational & Cross-Functional Support

  • Support the implementation and completion of Corporate Services workplans and assigned initiatives for SMCCI and its subsidiary.
  • Provide support for SMCCI programmes, events and organisational activities where required.
  • Coordinate with other Secretariat teams to ensure smooth execution of assigned tasks and initiatives.
  • Assist with administrative, operational and documentation requirements across the organisation when necessary.
  • Support management in ad-hoc corporate, finance, HR and administrative matters.
  • Carry out other duties assigned by the Reporting Officer, Executive Director or management in support of the objectives and operations of SMCCI and its subsidiary.

Candidate Profile

  • Diploma or Degree in Accounting, Finance, Human Resources, Business Administration or a related field.
  • Preferably 2 to 4 years of relevant working experience in finance, accounting, HR administration or corporate services.
  • Candidates with stronger relevant experience and demonstrated ability to independently manage assigned functions may be considered for the Senior Executive position.
  • Familiarity with payroll, CPF, IR8A, GST and basic statutory submission processes would be an advantage.
  • Basic understanding of accounts payable, accounts receivable, bank reconciliation and financial documentation.
  • Good administrative, coordination and organisational skills.
  • Strong attention to detail and accuracy, particularly when handling financial and employee records.
  • Able to manage multiple responsibilities and deadlines across more than one corporate entity.
  • Good written and verbal communication skills.
  • Proficient in Microsoft Office, particularly Excel, Word and PowerPoint and Xero.
  • Comfortable working with accountants, auditors, vendors, government agencies and external service providers.
  • Able to handle confidential HR, payroll and financial information professionally and discreetly.
  • Able to work independently while keeping the Reporting Officer and management appropriately updated.

Remuneration & Benefits

  • Monthly Salary: SGD $3,000 – $3,300, depending on experience and suitability.
  • Opportunity to contribute to the corporate operations of SMCCI and its subsidiary.
  • Exposure to finance, HR, governance, audit and organisational operations.
  • Opportunity to work across different departments, entities, and organisational initiatives.

Reporting Line

Reports To: Executive Director

Work Location

On-site at Singapore Malay Chamber of Commerce & Industry:

15 Jalan Pinang, Singapore 199147
and
601 MacPherson Road, #07-13, Singapore 368242

Application

Interested applicants may submit their résumé to siti@smcci.org.sg

Application deadline: 21st September 2026.

Please note that only shortlisted candidates will be contacted.